Free firearm record sheet
One line per firearm, with the exact fields an insurer, a police report or an executor will ask for: make, model, type, caliber, serial number, where acquired, value, storage location, owner. Print the sheet below and fill it by hand, or take the spreadsheet.
Opens in Excel, Numbers, Google Sheets (File → Import).
Prints the blank sheet below — one page, ten rows, no site chrome.
Firearm Record Sheet
Owner: ______________________ Date: ____________ Page ___ of ___
| Make / Model | Type | Caliber | Serial number | Acquired from / date | Value $ | Storage | 📷 |
|---|---|---|---|---|---|---|---|
📷 = photo taken of the firearm AND its serial plate. Keep this sheet somewhere that survives the same event as the safe. Not a legal record of ownership.
How to fill it so it actually works
- Serial numbers are the whole point. A police report without serials recovers nothing; an insurance claim without them pays slowly or not at all.
- Photograph every firearm and its serial plate — paper plus photos is what adjusters accept.
- Note who it was acquired from — that's your paper trail if a sold gun resurfaces.
- Add up the value column, then check your policy's firearm sub-limit — it's usually around $2,500.
- Update after every purchase, while the box is still open.
The honest catch with paper
Paper burns in the same fire and hides in the same safe the thief empties. And it can't hold the photos that actually win claims. That's what the ArmsVault app fixes: photo-first records with serials, values and receipts — 100% offline on your phone, encrypted backup you can store anywhere, and three ready-made PDF reports (insurance, police without values, estate). No cloud, no subscription.
Same fields, plus photos, readiness score and the three PDFs. $19.99 once.
More: the $2,500 insurance surprise · InCaseVault — family emergency binder